5 Online Tools to Improve Office Administration at Your Workplace

Managing an office is not an easy task! The administrative staff has multiple to do tasks for the efficient running of the offices/organisations. The staff seems to be always in charge of loads of work. They are also responsible for some of the tasks outside the administration. There are a number of online tools that are meant to boost the productivity of the staff and assists in the smooth operation of the business/organisation. Let’s check the 5 online tools that help improve office administration at the workplace.

1) Visitor Management System :

Creating a workplace environment that is safer for the employees is the top priority of any business/organisation. Many organisations still depend on paper logs for visitor management and leaves the details open for anyone. The entry of software-based visitor management systems enables businesses to track and streamline visitor flows for enhancing the security of the workplace. The visitor management software allows only authorised visitors to enter the facility. The software captures visitor images, digital signatures of the visitors. The centralised dashboard offers a complete picture of the visitor details. Visitors can complete the registration process on their own before check-in. The VMS maximises the front desk efficiency and improves business productivity.  The visitor management system reduces the administrative load and allows the management to employ the reception staff in other areas of the facility.

List of Visitor Management Tools:

piLOBI

mPass

Swipedon

2) Biometric Attendance Systems:

Biometric and time attendance system is a foolproof technology that ensures the accuracy of employee attendance. The system is handy for any organisation with a large number of employees and eliminates any manipulation of attendance in the workplace. The system captures unique biological/ physical features of the hands that include fingerprints, IRIS pattern, facial capture and so on. The Biometric system stores the details in its database. It is very useful for the maintenance of workforce attendance and records the accurate check-in and check-out time of the employees. The Biometrics assists in boosting productivity and optimising the resources. The system renders secured access of organisations by controlling the entry and exit points of every employee.

List of Biometric Attendance Tools:

Keka

GreytHR

Qande

3) Admission and Enrollment Software :

For any school, Recruiting and enrolling students can be time-consuming and daunting task.  Admission and enrollment software helps ease the admission and enrollment process of schools and is handy for school administrators.  The software manages the entire admission process of the students and helps schools stay academically successful. The software manages the application process and makes it easy for the admission staff to assess and compare the students. Using this software, the staff can easily check the student enrollment status and also get a clear view of demographics and other details.

List of Admission and Enrollment Tools:

Kira

Evalato

Slate

4) Customer Feedback System :

Customer feedback plays a vital role in the growth and development of business. Many established businesses do lend the utmost importance to customer feedback. The customer feedback offers insights to improve products and services They constantly listen to the voice of customers, address the issues, implement necessary action for an enhanced experience and for  improving customer delight. Earlier, feedback forms used to be the main source for capturing feedback. They are now being replaced by customer feedback systems. The feedback systems help businesses to understand customers better and help to improve customer engagement, satisfaction, and loyalty.

List of Customer Feedback Softwares:

piHappiness

WebEngage

CustomerSure

5) Team Collaboration Tools:

The collaboration tools are composed of different types of software and online services that allow people to work together on common projects irrespective of their physical location. They offer robust capabilities to manage and work together for not only productivity but also successful projects. Choosing the right collaboration tools is very critical and improves the productivity of the team. Some of the best collaboration tools for your business include Slack, Trello, Microsoft teams, Jira, Facebook workplace, Asana, Flock and so on.

List of Team Collaboration Tools:

Gotomeeting

Slack

Flock